Confidentiality policy

Squair attaches great importance to the protection and respect of personal data.
This privacy policy (the “Privacy Policy”) explains how we collect and use your personal information and your rights.
It applies to visitors to our website https://www.squairlaw.com/fr/ (the “Site”), to candidates who wish to join us, as well as to our prospects, correspondents (colleague, notary, etc.), partners and suppliers.
Please note that this policy does not apply to clients, lawyers, or employees of Squair. These individuals are covered by specific policies, which will be communicated to them in due time, as appropriate.

1. Who is responsible for processing your personal data?

Squair, a simplified joint stock company with a capital of €50,000, whose head office is located at 29 rue de Saint Petersburg 75008 Paris, registered under number 843 916 982 R.C.S. de Paris (“Squair” or “us”), is responsible for the processing of your personal data.

If you contact a Squair lawyer directly, the lawyer will be the person responsible for processing your data. All Squair lawyers are committed to processing your personal data in accordance with this Privacy Policy.

2. What personal data do we collect and how?

We collect the following types of data:
‍

- Data provided during our exchanges (email, telephone, contact form):
- Identity and contact details;
- Purpose of your request;
- Any information or document that you share with us, including data relating to special categories of personal data when this information is necessary for the defense of your legal rights, for the preparation of this defense or in order to provide appropriate legal advice.
- Data of our correspondents, partners and suppliers (natural persons):
- Identity, contact details;
- Information related to your professional activity.
- Data relating to candidates:
- Information contained in your CV and cover letter;
- Interview reports, opinions, possible tests and letters of recommendation;
- Information collected from recruitment agencies, or on public professional social networks (e.g. LinkedIn);
- References collected from your professional environment (line managers, colleagues, internship supervisors, customers, suppliers, etc.).
- Data collected automatically during your visit to our Site:
- Navigation data (IP address, date/time of connection, search engine, etc.);
- Data on your equipment (type, operating system, parameters).

The data essential to respond to your requests are marked with an asterisk on our forms or specified orally. If these fields are not filled in, we will not be able to respond to your requests or provide certain services.

You must provide us with accurate information that does not infringe the rights of third parties. In the event that you transmit personal data relating to another person to us, in particular in a litigation procedure or an operation involving several persons, you undertake to communicate the link to this Privacy Policy to the person concerned, when the circumstances of the case allow it. Thus, the person concerned will be informed about the processing of this personal data by Squair.

3. Why do we collect your personal data?

Data processing implemented by Squair pursues specific, explicit and legitimate purposes. For each of these treatments, Squair undertakes to process only personal data that is adequate, relevant and limited to what is necessary for the purposes for which they are processed.

We only process your personal data when we have a legal basis for doing so:

- Processing necessary for the purposes of our legitimate interest:
- Improve and secure our Site;
- Send marketing communications to promote our services;
- Execute contracts with our partners and suppliers (legal entities);
- Recruiting;
- Defend our interests in case of litigation.
- Processing necessary for the execution of our contract with you, partner or natural person supplier:
- Manage our contractual relationship with you (if you are a natural person partner or supplier).
- Treatments carried out with your consent:
- Respond to your contact requests;
- Sending newsletters.
- Treatments necessary to comply with our legal obligations:
- Respect our legal obligations (accounting, taxation, data protection);
- Defend our interests in case of litigation.

4. Who do we share your personal data with?

We share your personal data with:

• Our authorized personnel, who need access to it in order to perform their duties;
• The firm's relevant lawyers;
• Our service providers (for example, our hosting provider), who act as subcontractors;
• Our external advisors, if necessary to protect our legitimate interests;
• Public or judicial authorities, when required by law or to protect our rights or those of third parties.

5. Where is your personal data processed?

Your personal data is hosted in the European Union on servers operated by Microsoft.

Some of our subcontractors may transfer your data outside of the EU. If these countries do not benefit from an adequacy decision by the European Commission (article 45 of the GDPR), these transfers will be secured by appropriate mechanisms, such as standard contractual clauses (articles 46 and following of the GDPR). You can request a copy of these mechanisms (excluding confidential clauses) by contacting us using the contact details indicated in article 10 “How to contact us?” ”.

6. How long is your data kept?

We keep your personal data only for as long as necessary for the purposes described and in accordance with the law.

Here are the retention periods applied:

• Data for prospecting: we send marketing communications until you unsubscribe or 3 years after the last interaction with our emails.
• Data of correspondents: for the time necessary to process the request or file in which the correspondent intervenes.
• Data from partners and suppliers: for the duration of the pre-contractual and/or contractual relationship.
• Candidate data: in the event of a negative outcome to an application, your data is kept for up to 3 months after the completion of the recruitment process in order to be able to provide you with explanations on the reasons that led to the rejection of your application. However, you can consent to Squair keeping your data for potential future recruitment. In this case, data is kept for up to 2 years after your last contact with Squair. At the end of this period, we may request your consent again to the storage of your data for a new period of 2 years.

In the event of a positive outcome, your data will be retained for longer, in accordance with the applicable Squair Privacy Policy, a copy of which will be provided to you if necessary.

Some data may be kept longer to meet legal obligations or to establish proof of a right, in accordance with legal limitation periods.

In any case, your data is not stored beyond what is strictly necessary for the purposes for which they are processed. When your data is no longer needed, we will ensure that it is deleted or anonymized.

7. security

All personal data that we collect in the context of defending the interests of our clients in court, in preparation for this defense, or as part of our legal advisory activity, is covered by professional secrecy, due to the ethical obligations applicable to the legal profession.

Squair puts in place technical and organizational measures to ensure the security and confidentiality of your personal data. We take all necessary precautions to prevent them from being altered, damaged, or accessed by unauthorized third parties.

8. What are your rights?

You have several rights concerning your personal data:
• You can withdraw your consent at any time for any treatment based on it;
• You can ask if we are processing your data, access it and obtain a copy of it;
• You can request the correction of inaccurate or incomplete data;
• You can request the deletion of your data or the limitation of their processing;
• You can request the portability of your data in a structured, commonly used and machine-readable format or their transfer to another data controller;
• You can define guidelines concerning the fate of your data after your death;
• You can object to any processing based on our “legitimate interest”, except in case of compelling reasons or the defense of legal rights;
• You can object to the processing of your data for prospecting purposes at any time.

To exercise your rights, contact us using the information provided in the “How to contact us?” section. ”. You can also file a complaint with the CNIL (www.cnil.fr).

The exercise of your rights relating to the protection of your personal data can only take place in strict compliance, on our part, with ethical rules, in particular with obligations in terms of professional secrecy.
If you consult this Site following a proceeding in which we defend or advise a third party, and if we have received personal data about you through a third party, this information is covered by professional secrecy.

In this context, we are not required to inform you about this. In addition, some of your requests, such as the right to erasure, opposition, access or portability, may be limited if this data is necessary to defend our customers.

For more information, you can contact us using the contact details provided in the “How do I contact us?” section. ”.

9. Cookies

A “cookie” is a small file stored by your browser when you visit a website.

On our Site, no cookies are placed. However, we use an equivalent technology called “session storage,” which temporarily stores data. This data is automatically deleted at the end of your session. This tracker is essential to the functioning of the Site, so your consent is not required for its use.

10. How do you contact us?

For any questions, requests for information or to exercise your rights on your personal data, you can contact us:
• By mail: Squair, 29 rue de Saint-Petersburg, 75008 Paris
• By email: gdpr@squairlaw.com

11. Update

We may modify or update this Privacy Policy in the event of legal or regulatory changes or on the recommendation of the CNIL. We invite you to consult it regularly.